Rapitra gives you one check-in link per property. The guest opens it on their phone, scans their ID, registers their companions and accepts the data-processing consent. With that information, the TRA and SIRE are sent automatically. Free 30-day trial.
Try the check-in for freeA digital (or online) check-in is the registration of guests before they arrive, through a form on their phone, instead of collecting their details over WhatsApp, on paper or at a front desk. The guest types their name, ID, nationality and dates once, and the property receives the information organized and verified.
In Colombia it has extra value: the same details a check-in asks for are the ones required by the MinCIT's Tarjeta de Registro de Alojamiento (TRA) and Migración Colombia's SIRE report. A well-built digital check-in does not only save time: it leaves compliance solved without an extra step.
Each property has its own check-in link. Paste it in your Airbnb or Booking welcome message, send it over WhatsApp or put it on your landing page. Nothing to create per booking.
They open the link on their phone, with nothing to install. They fill in their details or, to speed things up, upload a photo of their ID or passport and AI completes the fields. They register their companions and accept the data-processing consent.
You get notified when they finish. The data lands in your dashboard and Rapitra sends the TRA to MinCIT and, if there are foreigners, the SIRE to Migración Colombia.
The form is designed to be completed in a couple of minutes from a phone, in Spanish or English:
Welcome and dates
They see your property's name, confirm their check-in and check-out dates and say how many people are travelling.
Document scan
To save time, they can take a photo of their ID or passport and AI extracts name, number, date of birth and nationality; they only review and correct if needed. They can also fill in the fields by hand.
Origin and residence
City of residence and origin, with catalogs of Colombian and international cities. It is what the TRA and SIRE require.
Companions
They register each companion in the same flow, including minors. If someone arrives later, they can come back to the link and add them.
Consent
They accept the processing of their personal data (habeas data) and, when applicable, the authorization to register their companions.
Confirmation
They get a confirmation that their check-in is complete. You get the alert right away.
It is not just a form. Every piece is designed so the registration is complete the first time and works for legal compliance.
One link per property
The same link works for every booking. No generating links one by one.
Links for Airbnb and Booking
Links you can place in each platform's automated messages so the guest arrives with their booking identified.
AI document scanning
Colombian ID, minor's ID or passport. Fields fill in automatically and typing errors go down.
Companions and minors
Each companion is registered in the same flow, one after another, with the legal warnings for minors (ESCNNA).
Spanish and English
The form shows up in the language of the guest's browser, with nothing to choose. Ideal for foreigners, who are also the ones that require a SIRE report.
Habeas data consent
The guest accepts the processing of their data inside the flow. It is recorded with date and time.
Document photo, if you want it
Optional and configurable per property: you can request it from foreign guests, nationals, both or neither. It is deleted automatically after check-out.
Email alert when they finish
You get an email when the guest completes their registration, and you see pending ones in your dashboard.
Private content for the guest
WiFi, keys, codes and arrival instructions in the private section of your landing page, with code access.
| Aspect | Over WhatsApp or on paper | With Rapitra |
|---|---|---|
| Collecting the details | Back-and-forth messages for every booking | One link; the guest does it alone |
| Documents | Loose photos in the chat, transcribed by hand | AI scanning, validated data |
| Companions | Usually left unregistered | Registered in the same flow |
| Foreign guests | Translate the message every time | Form in English |
| TRA and SIRE | You fill them in on each portal | Sent with the check-in data |
| Personal data | Left on your phone with no control | Encrypted, with consent and limited retention |
The check-in data is exactly what the TRA and SIRE require. Rapitra sends the TRA to MinCIT for every guest and, when there are foreigners, the SIRE report to Migración Colombia, without you logging into any portal. Document photos are stored encrypted and deleted automatically when the retention period ends.
The digital check-in is included in every plan. You pay by number of properties, with no activation fee and a free 30-day trial.
Number of properties
5
1
10
20
30+
Your recommended plan
Starter
$ 11.000 per property
Automatic TRA and SIRE
Landing page per property
Private content with code
No activation fee
No. The check-in opens in the phone's browser from the link you share. It works on any phone, with nothing to download and no account to create.
Yes. You can place the link in Airbnb's or Booking's automated messages, or send it over WhatsApp for direct bookings. Rapitra generates special links for each platform so the booking arrives identified.
They register them in the same flow, one by one, with no limit. If someone arrives later or one was missed, they can go back to the link and complete them; you see how many are pending in your dashboard.
It does not replace them: it feeds them. With the check-in data, Rapitra sends the TRA to MinCIT for every guest and, if they are foreign, the SIRE report to Migración Colombia. You never log into a portal.
Photos travel encrypted, are used only for the registration and the legal report, and are deleted automatically when the retention period ends. The guest accepts the processing of their data inside the form, as habeas data law requires.
Yes, and it is optional. From each property's settings you decide whether to request it from foreign guests, Colombians, both or neither. The guest authorizes the capture inside the form and the image is deleted automatically 30 days after check-out.
Rapitra shows you which bookings still have the registration pending. You can resend the link or complete the details yourself from the dashboard before transmission. Nothing is sent incomplete.
Share one link, let your guests register on their own and forget the paperwork. Try Rapitra free for 30 days, no card required.
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